Executive Assistant

Job description

Specialising in the recruitment of qualified and expert profiles, People Solutions by Arhis offers tailored support to help you take the next step in your professional journey.
We work with companies across various sectors (banking, insurance, industry, and services) that are actively looking for talented individuals like you.

At People Solutions by Arhis, we understand that every career path is unique. That’s why we put our recruitment expertise at the heart of your career project, offering you personalised and attentive guidance to help you find the opportunity that truly matches your ambitions.

We are currently looking for a Executive Assistant on behalf of one of our clients based in Luxembourg,

YOUR RESPONSIBILITIES

As an Executive Assistant and key member of the Corporate Administration team, you will play a central role in ensuring the smooth running of executive and administrative operations. You will act as a trusted right hand to the CEO while providing high-level organizational support to senior leadership.

• Managing the CEO’s agenda, including scheduling meetings, handling emails and calls, coordinating travel arrangements, and overseeing related logistics

• Coordinating complex calendars and ensuring a smooth flow of information to senior executives

• Providing comprehensive administrative support, including document preparation, spreadsheet creation, and maintaining accurate and up-to-date records

• Welcoming visitors, identifying the purpose of their visit, and directing them to the appropriate contact or location

• Filing required documentation with the Luxembourg Business Registers

• Liaising with external regulators and advisors (e.g., auditors) and ensuring effective communication with relevant internal departments

• Proofreading and formatting company documentation

• Organising Board Meetings and Annual General Meetings, preparing agendas, and taking minutes when required
  

Requirements

Your profile

• Excellent organizational and communication skills

• Strong attention to detail and the ability to manage strict deadlines with precision

• High level of professionalism, discretion, and confidentiality in handling sensitive information

• Strong problem-solving skills and the ability to think proactively and find practical solutions

• Ability to manage multiple tasks simultaneously under pressure
  Advanced proficiency in Microsoft Office and Adobe Acrobat, with the ability to quickly learn new tools and systems
  Previous experience as an Executive Assistant in the banking sector
  Knowledge of the Luxembourg financial sector is considered a strong asset
• Excellent written and spoken English and French

Your Candidate Experience with People Solutions by Arhis
To ensure that your profile aligns with our opportunities, we guide you through a thorough recruitment process, including individual interviews, assessment centers, personality and motivation questionnaires, as well as coaching sessions led by our team of certified coaches.

Rest assured that we carefully review every application received, including those automatically acknowledged upon submission.
Your profile will be evaluated by a consultant specialized in your field of expertise.

We listen to your needs, keep you informed, and provide guidance throughout the recruitment process until your successful integration with our client. Our commitment is to offer you our expertise to ensure the success of your next professional endeavor.

 www.peoplesolutionsbyarhis.lu