Fund Distributor Operations Officer H/F

Fund Distributor Operations Officer H/F

To support our growth, we are looking for a collaborator to strengthen the Fund Distributor Operations team, mainly responsible for recovering management fee retrocessions owed by management companies to fund distributors.

Activities:

• Independent management and monitoring of invoicing and recovery of Mutual Funds retrocessions due by the AMCs:
•  Configuration in the internal Fund Channel tool of the billing groups and data necessary for the transmission of information;
• Monitoring of outstanding amounts as part of the quarterly invoicing launch;
• Sending to AMCs the information necessary to establish fee calculations (if applicable in conjunction with custodian banks or transfer agents)
• Reconciliation of retrocession calculations sent by the AMCs in close collaboration with them and with the distributors' depositories;
• Management of issues encountered during invoicing and/or collection for its scope (internal and external cross-functional collaboration);
• Management of commissions on capital investment funds and other alternative funds (Immo, ELTIF, etc.)
• Management of commissions on EMTN (collection of issue programs, final conditions, calculation of commissions (entry and recurring) and recovery from issuers)
• Rigorous monitoring of the invoicing of different types of commissions awaiting settlement with application of the strict escalation process if necessary
• Onboarding new distributor clients or new SGPs on the platform
• Creation and maintenance of promoter files
• Responses to requests from Relationship Managers
• Preparation of activity reports (monthly monitoring of pending invoicing, weekly monitoring of collection, monitoring of cash advances, support for analysis of recovery speed in RFP mode, etc.)
• Active contribution to team projects (automation, continuous process improvement, etc.)
• Back-up colleagues Officer FDO in case of absence
• Monitoring of incoming emails in the team’s common mailbox
• Analysis of MIFID amounts to be returned
• Respect of the KPIs, company and team goals, both for him and for the team

Profile:

• Higher education in economics or accounting (Bac + 4/5)
• At least 3 years of experience in an operational department in the investment funds industry
• Excellent analysis and synthesis skills
• Appetite for change and structuring new processes
• Fluent French and good command of English
• Very good knowledge of the Office Pack (Excel (pivot tables, advanced filters, macros, etc.), PowerPoint, Word)
• IT tools: coding in VBA and Python
• The following skills will be considered as serious assets:
• Knowledge in asset distribution and processing of retrocessions
• First experience in real asset management (subscription process and commissioning of this