Executive assistant (m/f)

We are recruiting a Team / Executive Assistant for the Luxembourg AIFM entity of a leading global Private Markets firm.

This role requires a proven EA/PA profile capable of providing high-level operational support to Directors and their teams in a fast-paced, high-performance investment environment where pace, precision, and confidentiality are essential.

Key Responsibilities

• Executive Support: Proactively manage complex executive diaries, resolve scheduling conflicts, and coordinate seamless international travel and high-stakes meeting logistics.
• Operational Precision: Oversee expense reports, documentation, onboarding processes, and administrative workflows with absolute accuracy.
• Business Anticipation: Develop a strong understanding of team priorities and the firm's investment rhythm to anticipate needs, flag pressure points, and stay one step ahead.
• Stakeholder Management: Serve as a trusted, professional point of contact for internal teams and high-level external partners.
• Event Coordination: Organize team events, offsites, and internal initiatives to high standards.

Candidate Profile

• Proven EA/PA Track Record: Strong experience as a Personal Assistant, Executive Assistant, or Senior Team Assistant supporting senior leadership in a fast-paced corporate environment.
• Sector Experience: Background in Private Equity, Financial Services, or Professional Services is strongly preferred.
• Organizational Mastery: Exceptional attention to detail, strong priority management under pressure, and absolute discretion with confidential data.
• Mindset & Business Curiosity: Highly proactive, commercially curious, flexible, and dedicated to delivering seamless, high-quality support.
• Technical & Communication Skills: Fluent in English (written & spoken); advanced command of MS Office tools (Outlook, PowerPoint, Excel, Word).