Office Manager ( H/F)

Randstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential.

We are currently looking for a: Office Manager 3 month - temporary contract (H/F)

Office management support:

o   Act as the first point of contact for our Office Management (OM), Finance and People ticketing services addressing requests, or escalating them, as necessary.

o   Support the organisation of meetings, trainings and events, including ordering catering, preparing meeting rooms or booking external venues, coordinating attendees’ lists, welcoming guests, and providing refreshments.

o   Support the yearly organisation of the Data Summit Luxembourg.

o   Support the smooth running of our offices by handling reception, mails/parcels, logistics, purchase of furniture and office tools, entrance badge, visitors, phone calls, …

o   Coordinate and manage orders for food items such as fruits, cereals, milk, coffee, and tea. Including taking care of kitchen appliances disruptions / daily maintenance.

o   Drive and improve the general asset registration process (packaging check, order compliance, asset registration, label printing).

o   Manage our travel planning system (TravelPerk) and provide occasional support to travellers.

o   Management of building, floor layout and flexible desk booking system.

General support:

o   General administrative support

o   Perform general administrative tasks such as scanning, filing, data entry and document management for all departments.

o   Support the onboarding process for new employees, including preparing welcome materials and assisting with orientation sessions.

o   Help organise and execute Organisation events, training sessions or programmes, and employee engagement activities.

o   Support follow up on expenditures declarations, invoices and reimbursement of expenses

Required skills and qualifications (for indication only, the underligned-bold items are more important for us)

o   Bachelor’s degree or equivalent in Business Administration, Management, or a related field preferred.

o   6 to 15 years of proven experience as an Administrative Assistant, Office Assistant, or in a similar administrative role.

o   Experience in small or medium organisations, preferably agile and international.

o   Experience with basic financial processes and invoice management.

o   Experience with basic HR processes and employee management.

o   Computer literate with excellent skills in Microsoft Office.

o   Fluency in English and French.

o   Excellent communication and interpersonal skills.

o   Strong multitasking skills, with a keen attention to detail.

o   A proactive, friendly, agile and problem-solving attitude.

o   A sense of humour and a positive attitude.

Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of their age, sexual orientation, nationality, religious beliefs, gender, disability, etc.

Ready to take on this new challenge? Do not hesitate to apply for this position. We look forward to meeting you!