Administrative Assistant / Financial Operations
Published on 14/01/2026
LHH Luxembourg
Our client, a Investment bank based in Luxembourg is looking for its future Administrative Assistant for their Financial Operations department.
This will be a temporary contract of less than 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
Your responsabilities :
- Oversee the division’s daily administrative activities and ensure smooth coordination.
- Arrange meetings, manage schedules, and prepare materials needed for discussions or business travel.
- Review, finalise, and organise documents and reports produced within the division.
- Maintain updated records, statistics, and work plans while ensuring procedures are respected.
- Work collaboratively with colleagues, support new staff with Bank processes, and contribute to a positive team environment.
- Prepare and send correspondence linked to legacy mandates and keep partner contact lists accurate.
- Coordinate visits from external guests, including access arrangements and room bookings.
- Support the team with the Notes system by creating and updating notes, managing timelines, and assisting with final distribution steps.
- Handle a wide range of administrative duties such as event coordination, shared calendar updates, GED file management, distribution list maintenance, and preparing documents for signature.
Your profile :
- Secondary education completed, preferably with a two-year certification in areas like economics, accounting, law, or business management; equivalent professional experience is also accepted.
- At least three years of hands-on experience in administrative or office support roles.
- Dependable, proactive, and highly organized in managing tasks.
- Able to work efficiently under pressure, meet deadlines, and adjust to shifting priorities.
- Confident in using standard office software, including Word, Excel, and PowerPoint; knowledge of Business Objects is beneficial.
- Strong command of English, both spoken and written; additional EU languages such as French are an asset.
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Florian Letellier as soon as possible - CONFIDENTIALITY ASSURED.
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