Junior Administrative Assistant - German speaker - Audit Team

BDO in Luxembourg is looking for a Junior Administrative Assistant that can speak German fluently.

Who are we?

BDO is present in over 169 countries and we offer an extensive range of services in the areas of Audit, Tax, Advisory, Accounting, Business Services and Outsourcing. At BDO Luxembourg, our mission is to provide our clients with the expertise of our global network tailored to the unique needs of the Luxembourgish market, delivering personalized services and building valued relationships. With over 700 employees representing more than 40 nationalities, we embrace diversity and encourage skills and people development among our employees. Our core values, honesty, integrity, quality, respect and responsibility, define our culture. Hence, our People can expect to grow in a stimulating work environment that supports professional development and fosters inclusivity.

What will you do?

• Overseeing daily office operations, including the supervision of document management (filing, scanning, archiving);

• Preparing and proofreading reports, correspondence, translations, and PowerPoint presentations with a keen eye for detail;

• Managing incoming and outgoing correspondence, ensuring timely distribution to relevant stakeholders;

• Coordinating procurement and stock of office supplies, ensuring efficiency and cost control;

• Maintaining and organizing legal and administrative files (including KYC documentation) with strict confidentiality and accuracy;

• Planning and managing complex schedules, meetings, and travel arrangements for senior executives and board members;

• Assisting with invoice preparation and basic financial administration tasks;

• Acting as a key liaison between internal teams and external partners, ensuring clear and professional communication.

  
  

This offer is for you if:

• You hold a diploma in secretarial studies or equivalent;

• You have 1-3 years of proven experience in a similar role, preferably in the financial or professional services sector;

• You demonstrate excellent organizational skills, a strong sense of ownership, and the ability to manage priorities independently;

• You are fluent in German, and English.

• French and Luxembourgish are a nice-to-have.

• You show professionalism, discretion, and adaptability in a fast-paced environment;

• You are confident managing multiple projects simultaneously and thrive under tight deadlines;

• You possess excellent interpersonal and client-service skills, with a collaborative and solutions-oriented mindset.

It would be an advantage if you also have:

• An experience within a similar environment (Big4 or similar, fiduciaries)

• Knows how to draft engagement letters and contracts

What we offer:

• High-level exposure: Work closely with senior executives and board members, gaining valuable insight into the day-to-day operations of a professional services environment.

• A varied and hands-on role: Take ownership of a broad range of responsibilities, from executive support and office coordination to legal documentation and basic financial administration.

• Autonomy and responsibility: Manage your own priorities and become a trusted point of contact for both internal teams and external stakeholders.

• Room to develop: Broaden your skills across administration, coordination, legal documentation and financial processes, with opportunities to progressively take on more complex responsibilities.

  
  

What's in it for you:

• Competitive remuneration package including

- a 13th month (representing a mobility budget offering a car leasing opportunity),

- a discretionary performance bonus

• Pension plan

• Lunch vouchers

• Extra days of annual leave

• Flexible working hours and homeworking options

• Parking spots available for a fee within our building

• Possibility to charge electric vehicles in our parking 

• On-site employee restaurant with preferential prices

• Free access to our fitness room

• Sports sessions for small additional charge

• Internal sports groups (e.g. running, cycling and football)

• Career development opportunities through a wide range of trainings (e.g. technical and soft skills, language courses)

  
  

Our main office is ideally located in the modern and rapidly expanding Cloche d’Or area. This dynamic area offers easy access to public transport, stores and park-and-ride facilities.

Are you willing to grow your career in a multicultural, pleasant and dynamic environment? Then, take your chance!

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In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.