Operational Assistant (H/F/X)
Published on 26/08/2025
Manpower Luxembourg S.A.
Manpower is recruiting an Operational Assistant for one of its clients in Luxembourg, a European Institution:
The role involves executing administrative duties, coordinating, and implementing key processes and activities in the area of HR contract and payroll management, with a particular focus on local staff recruited in external offices.
The Operational Assistant reports to the Head of the Benefits Unit and works in close cooperation with both internal and external stakeholders.
Key responsibilities include the coordination and execution of activities related to the administration of benefits and allowances.
Your tasks:
• Prepare contracts, renewing existing contracts, drafting procurement documents, dealing with contracts and their modifications, managing the relationships with service providers, liaising with the Compliance Directorate, Personnel procurement team, legal procurement team and Data Protection Officer.
• Check imputation of invoices, eligibility of costs and compliance with contractual terms.
• Forecast budget related to service providers’ contracts.
• Liaise with payroll and legal providers and/or experts on subjects related to local tax and employment laws.
• Verify salaries and benefits, during the monthly payroll, as well as prepare notes for exceptional salary advances.
Your profile:
• Certified secondary-level education.
• At least 3-5 years of relevant professional experience in an administrative environment.
• Excellent knowledge of standard Microsoft Office tools (Word, Excel, and PowerPoint).
• Fluent in English and French.
Please apply online!!
Your application will be treated with the strictest confidentiality.
