Legal Directorate - Administrative Assistant (M/F)

Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

POSTE

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a :

Legal Directorate - Administrative Assistant (M/F)

Accountabilities
- Provide administrative support and closely cooperate with officers in the Coordination Division of the Legal Directorate on document management activities and projects, including the workspace clean-up exercise.
- Collaborate with the administrative assistants of the other divisions on document management activities.
- Provide user support and guidance on document management procedures and tools.
- Assist with the preparation of power point presentations.
- Organise meetings and prepare administrative documentation.
Qualifications
- Secondary level education, completed with a 2-year certification in a relevant field or secondary level education with equally qualified experience in a relevant field - At least 3 years of relevant experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function or any other legal environment, will be considered an advantage - Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage - Excellent knowledge of English

PROFIL

Qualifications
- Secondary level education, completed with a 2-year certification in a relevant field or secondary level education with equally qualified experience in a relevant field
- At least 3 years of relevant experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function or any other legal environment, will be considered an advantage
- Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
- Excellent knowledge of English
Competencies
- Ensuring accountability: Holding yourself and others accountable to meet commitments
- Collaborating: Building partnerships and working collaboratively with others to meet shared objectives. Agile communication skills are required in this role
- Cultivating innovation: Creating new and better ways for the organisation to be successful
- Driving results: Consistently achieving results, even under tough circumstances. This role especially requires a capacity to prioritise and work with tight deadlines, balancing delivery with attention to detail
- Instilling trust: Gaining the confidence and trust of others through honesty, integrity and authenticity

This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3900EUR and 4400EUR gross per month, depending on experience.