HR Administration Specialist (m/f)

Location: Luxembourg Job Type: Full-time, Permanent

The Opportunity

On behalf of our client, a leading international company based in Luxembourg, we are seeking a dedicated HR Administration Specialist (m/f) to join their dynamic Human Resources Shared Service Center (SSC).

This is a fantastic opportunity to manage the complete employee lifecycle, act as a subject matter expert on Luxembourgish regulations, and contribute to significant HR transformation projects. You will join a growing, diverse team committed to delivering high-quality, personalized HR services.

Your Mission & Key Responsibilities

As the HR Administration Specialist, you will be the backbone of the HR operations, ensuring smooth and compliant administrative management.

• Employee Lifecycle Management: Prepare and manage all administrative documents related to the employee lifecycle, including employment contracts, addendums, work certificates, and absence management.

• HRIS & Data Integrity: Take responsibility for the accurate input and continuous maintenance of all employee data in the designated HR systems (HRIS).

• Legal & Compliance Specialist: Act as the go-to expert for complex queries regarding Luxembourgish social security, labor law, and tax legislation, advising both employees and management.

• Stakeholder Management: Serve as the main point of contact and manage relationships with key Luxembourgish stakeholders (e.g., CNS, CAE, Social Security).

• Policy & Process: Review, adapt, and communicate HR policies to ensure legal compliance and operational efficiency.

• HR Transformation: Actively participate in HR transformation and continuous improvement projects, challenging the status quo to enhance processes.

Your Profile: What You'll Need

We are looking for a proactive and detail-oriented professional with a strong understanding of the Luxembourgish HR landscape.

Essential Requirements:

• Experience: 3 to 5 years of proven experience in an HR administration role in Luxembourg.

• Education: A Bachelor's degree (or equivalent) in Human Resources, Administration, or a related field.

• Expert Knowledge: Expert-level knowledge of Luxembourgish labor law, tax, and social security regulations. (Cross-border experience is a major asset).

• Technical Skills: High proficiency with the MS Office Suite (particularly Excel and Word).

• Languages: Fluent in both French and English (advanced professional proficiency).

• Soft Skills:

  • Client-focused, service-minded, and a strong team player.

  • Excellent communication, high ethical standards, and a strict adherence to confidentiality.

  • Self-aware, reliable, flexible, and a proactive, solution-oriented mindset.

Valuable Assets (Nice-to-Have):

• Systems: A solid knowledge of SAP and/or Fiori will be considered a significant advantage.

• Industry: Experience working in a large, diverse, or industrial company.

• Languages: Knowledge of Luxembourgish and/or German is a competitive advantage.

• Other: Experience with company fleet management.

What We Offer

• A modern, dynamic, and fast-paced environment with significant opportunities for professional growth.

• The chance to work with highly skilled, inspiring colleagues and business partners from diverse backgrounds.

• A strong focus on personal development, knowledge sharing, continuous improvement, and teamwork.

• A key role within a respected HR function that is truly embedded as a valuable partner to the business.

Interested?

If you are a passionate HR professional ready to take on a challenging and rewarding role, we want to hear from you.

Apply now!