Administrative Assistant - Private equity department (M/W)

Published on 23/01/2022

Manpower Luxembourg S.A. logo

Manpower Luxembourg S.A.


Working time
Type of contract
Spoken languages
FR , EN
Professional experience
Educational level

Manpower is recruiting for one of its clients in Luxembourg, a European Institution:



Administrative Assistant (M/W)


Private Equity department




Tasks:



The (Senior) Administrative Assistant reports to a Head of Division and/or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and/or the Head of Unit and is the back-up of the other Administrative Assistants of the Department.



The successful candidate will perform general secretarial duties and administrative tasks. S/he will have the following responsibilities:




  • Organising meetings in Luxembourg with external counterparts;

  • Organising business trips and preparing the relevant expense reports;

  • Preparing presentations, due diligence dossiers and letters to external counterparts;

  • Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;

  • Organise team meetings, take & dispatch meeting minutes;

  • Drafting routine correspondence and edit materials;

  • Undertake related electronic (using the internal data storage system) and paper filing;

  • Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams ’ assistants and other interfaces;

  • Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses;

  • Follow up on internal documentation throughout the approval process;

  • Produce and process counterparty consultation letters as required by the organization procedures.



Qualifications:




  • Certified secondary level education;

  • Any additional certifications indicating specialization would be an advantage;

  • Minimum 3 years’ relevant administrative experience in a financial or audit environment and understanding of financial documentation;

  • Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);

  • Excellent written and spoken English; knowledge of French and/or other EU languages would be an advantage.



 


 


Interested in joining a European Institution? Please apply online. Your application will be treated with the strictest confidentiality.

Manpower Luxembourg S.A. logo

Manpower Luxembourg S.A.

33, Rue de Gasperich, H2O Building
L-5826 Hesperange
Luxembourg

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Administrative Assistant - Private equity department (M/W)

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Administrative Assistant - Private equity department (M/W)

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