Administrative Assistant (M/F/X)

Your missions:

• Provide administrative support to the Head of Division and team members to ensure the smooth running of the Division’s activities


• Assist loan officers in compiling and updating business information and organising contacts during the project origination phase


• Support the Head of Division and loan officers throughout the lending process in coordination with other Directorates


• Finalise, distribute, and file key project documents (reports, notes, Board documents) prepared by loan officers


• Coordinate the administrative aspects of the lending process, including monitoring deadlines, organising meetings, appointments, and business trips


• Handle client interactions by phone, organise meetings, and ensure proper follow-up of project-related information


• Prepare briefing materials for signature events in coordination with internal stakeholders


• Manage correspondence and draft cover letters


• Maintain and update the Division’s pipeline of transactions and ensure compliance with internal procedures


• Input and manage data in internal systems (including GED) and ensure accuracy of information


• Organise meetings, missions, and participation in conferences for loan officers


• Ensure proper filing and archiving of electronic and paper documentation


• Maintain and update IT tools and systems (Business Objects, GED, Serapis, shared mailboxes, distribution lists) and generate reports when required


• Manage shared mailbox and phone coverage in coordination with the assistants’ pool and respond promptly to requests


• Collaborate closely with team members and provide support to colleagues, including training new joiners when necessary

Your profile:

• Secondary education completed, complemented by a 2-year qualification in a relevant field (e.g. secretarial studies, business administration), or equivalent professional experience


• Minimum of 3 years’ experience in an administrative or operational support role


• Strong organisational skills with the ability to prioritise tasks and manage tight deadlines


• Excellent attention to detail and ability to handle multiple tasks simultaneously


• Strong communication skills and ability to interact with various stakeholders


• Excellent command of MS Office tools (Word, Excel, PowerPoint)


• Excellent command of English and/or French, with a good level of the other; knowledge of additional regional languages (Hungarian, Romanian, Bulgarian, Czech, Slovak) is an advantage


• High level of discretion and ability to handle confidential information

Interested in this opportunity? Apply now!