Operational Assistant - Procurement Department

Our client, an Investment Fund company based in Luxembourg, is looking for its future Operational Assistant for their Procurement department.

This will be a temporary contract of 2 months . Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Work with different internal teams to make procurement processes run smoothly.
• Help draft key documents such as Procurement Request Forms, Contract Proposals, and contracts.
• Communicate with external partners to manage contract signatures and follow-up.
• Take part in preparing and delivering the 2026 Procurement Plan.
• Keep procurement data accurate and up to date in the PROCUR Dashboard.
• Prepare quarterly procurement reports and coordinate with teams to validate the data.
• Support the migration of contracts from M-Files to M365.
• Help organise training sessions for procurement officers and other staff.
• Contribute to the digitalisation of procurement by supporting document automation and e-signature processes.
• Keep digital records and dashboards up to date on platforms like SharePoint, Teams, and OneDrive.
• Assist with setting up and testing digital tools used to track and report procurement activities.
• Improve digital templates and forms to make procurement documentation easier and faster.

Your profile :

• At least 3 years of experience in administrative support, coordination, or procurement-related work.
• Experience working on projects with tight deadlines and clear deliverables.
• Familiarity with digital tools and platforms used in procurement or administrative tasks.
• Very good command of English (spoken and written); knowledge of other EU languages is a plus.
• Strong skills in MS Office and experience with document management systems.
• Knowledge of PSFT and M365 would be a strong advantage.
• Comfortable using collaboration tools like SharePoint and Teams.
• Understanding of e-signature processes and digital archiving is an asset.
• Excellent organisational and coordination abilities.
• Clear and professional communicator, both in writing and speaking.
• Team player who works well with colleagues and external partners.
• Proactive, solution-oriented, and adaptable to changing priorities.
• Able to manage several tasks at the same time while meeting deadlines.
• Careful and accurate when handling data and documentation.
• Professional and discreet when dealing with sensitive procurement information.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurélia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

#LI-AM2