ABOUT US:

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions. 

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 

Find out more about life at Alter Domus at careers.alterdomus.com  

Facility/office management officer

Location: Luxembourg

Your role

The Facility/Office Management Officer is responsible for ensuring the smooth, efficient, and safe operation of office facilities and administrative functions. This role oversees day-to-day operations, coordinates maintenance activities, and creates a productive work environment for all employees. You will report directly to the Facility Senior Manager.

Your responsibilities

Facility Management:

• Oversee the maintenance and repair of office buildings, equipment, and systems (HVAC, electrical, plumbing, etc.)
• Conduct regular facility inspections to identify and address maintenance needs
• Manage relationships with contractors, vendors, and service providers under the supervision of the Facility Senior Manager
• Ensure compliance with health, safety, and building regulations
• Coordinate space planning and office layout optimization
• Manage facility-related budgets and cost control measures

Office Operations:

• Supervise daily office operations and administrative staff
• Manage office supplies inventory and procurement processes
• Coordinate reception, mail, and courier services
• Oversee security systems, access controls, and emergency procedures
• Implement and maintain workplace policies and procedures
• Handle office renovations and refurbishments

Health, Safety & Compliance:

• Ensure workplace safety standards and regulatory compliance
• Maintain records for health and safety audits

Administrative Support:

• Manage parking, access badges, and building passes
• Coordinate office moves and workspace assignments
• Assist with onboarding logistics for new employees

Physical Requirements:

• Ability to conduct facility walk-throughs and inspections
• Occasional lifting of office supplies (up to 25 lbs)
• Availability for occasional after-hours or emergency calls

Your profile

Education:

• Bachelor's degree in Facility Management, or related field

Experience:

• 3-5 years of experience in facility or office management

Skills & Competencies:

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making capabilities
• Knowledge of health and safety regulations
• Proficiency in facility management software and MS Office Suite
• Project management skills
• Attention to detail and quality-focused mindset
• Ability to work independently and as part of a team

Desired Attributes:

• Proactive and resourceful approach
• Customer service orientation
• Ability to remain calm under pressure
• Strong negotiation skills
• Flexibility to handle emergencies outside regular hours

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you. 

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning. 

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave 
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• 24/7 support available from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location 

Equity in every sense of the word:

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong. 

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work.

We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you. 

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)

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