Private Equity Investments - Administrative Assistant Ger/Eng

Published on 23/02/2021

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Manpower Luxembourg S.A.


Working time
Type of contract
Spoken languages
EN , DE
Professional experience
Educational level

Manpower is recruiting for one of its clients in Luxembourg, a European Institution:


Private Equity Investments - Administrative Assistant Ger/Eng



Purpose


The (Senior) Administrative Assistant reports to a Head of Division and/or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and/or the Head of Unit and is the back-up of the other Administrative Assistants of the Department.


S/he will aid the team members as well as act as back-up of the other teams’ assistants in their absence.


Responsibilities


The successful candidate will perform general secretarial duties and administrative tasks. S/he will have the following responsibilities:



  • Organizing meetings in Luxembourg with external counterparts;

  • Organizing business trips and preparing the relevant expense reports;

  • Preparing presentations, due diligence dossiers and letters to external counterparts;

  • Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;

  • Organize team meetings, take & dispatch meeting minutes;

  • Drafting routine correspondence and edit materials;

  • Undertake related electronic (using the internal data storage system) and paper filing;

  • Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams’ assistants and other interfaces;

  • Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses;

  • Follow up on internal documentation throughout the approval process;

  • Produce and process counterparty consultation letters as required by the organization procedures.



Qualifications: 



  • Certified secondary level education;

  • Any additional certifications indicating specialization would be an advantage;

  • Minimum 3 years’ relevant administrative experience in a financial or audit environment and understanding of financial documentation;

  • Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);

  • Excellent written and spoken German and English; knowledge of French and/or other EU languages would be an advantage.



Interested in joining a European Institution? Please apply online.
Your application will be treated with the strictest confidentiality.

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Manpower Luxembourg S.A.

33, Rue de Gasperich, H2O Building
L-5826 Hesperange
Luxembourg

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Private Equity Investments - Administrative Assistant Ger/Eng