Compliance and communication assistant M/F
Published on 09/10/2024
Hays Luxembourg
Working time
Type of contract
Spoken languages
Professional experience
Educational level
Our client, a European institution, is looking for a Communication and Compliance assistant who speaks English fluently. French is considered as an asset. This is a temporary contract.
The main responsibilities are :
Knowledge sharing :
- Supporting the proper dissemination of knowledge sharing and related compliance communication across the team, Directorate and key target audiences within the company at large, based on defined objectives and initiatives.
- Assisting in the design, formatting, delivery and maintenance of effective horizontal and vertical compliance communication systems and channels within the Division, Department and Directorate, as well as with other internal and external counterparts and key stakeholders.
- Initiating improvements and participating in optimisation of working methods for administrative innovation in collaboration tools and processes that could be rolled out across the Compliance function.
- Developing and maintaining best practice knowledge sharing strategies and processes.
- Coordinating, implementing and facilitating defined knowledge sharing activities.
- Proposing ideas and measures enhancing knowledge sharing and cooperation within the team and with key stakeholders; support innovative, efficient and practical approaches for tangible results.
- Performing data extraction, data processing and analysis, as well as data consistency checking and report formatting.
- Developing reports, minutes, concept notes, graphs, statistical tables, presentations and other forms of documentation in an autonomous manner.
- Ensuring timely updates of information on compliance themes within the department, as well as the quality control of the relevant intranet pages contents.
Operation assistance
- Executing in a continuous autonomous manner, standard and non-standard tasks of operational processes to ensure smooth and timely execution of the company's procedures within the department.
- Supporting improvements in organisational and process efficiency within the Division, Department and Directorate, related to the scope of accountabilities.
- Coordinating and keeping an up-to-date road map for the preparation and revision of notes/opinions incorporating all deadlines required to facilitate the submission of notes and key deliverables.
- Ensuring back-up of the other assistants in the Directorate to guarantee business continuity and contribute to maintaining a good team spirit.
Typical background :
- High secondary-level education. A certificate of complementary studies or equivalent experience in a specific subject (e.g. Business Administration, Economics or Communications) would be an advantage.
- At least 5 years experience in knowledge sharing and/communication area or as an operational assistant.
- Exposure to regulatory tax and compliance topics coupled with a very good understanding of activities and objectives of a Compliance function.
- Good knowledge of standard office tools, particularly Word, Excel and PowerPoint
- Familiarity with archiving and reporting tools such as Business Objects.
- Excellent knowledge of English. Good command of French would be a strong asset.
