Human resources - Operational Assistant - European Institution

Our client, a Investment bank based in Luxembourg is looking for its future Human resources - Operational Assistant

This will be a temporary contract of 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Your Responsabilties:

• Perform operational tasks mainly related to the support of the internal/external recruitment process and internal mobility process Bank-wide.
• Coordinate and execute autonomously all administration activities related to recruitment, including (but not limited to) the preparation, publication and follow up of vacant positions on intranet and the EIB website; Act as first point of contact for internal and external candidates.
• Provide information in relation to vacancy publication to internal and external clients (candidates, managers, HR Business Partners/ HR Service Partners); Set-up panel interviews by arranging the logistics of interviews and tests in coordination with the recruiter and the panel members;
• Coordinate with the external provider the organisation of assessments;
• Manage the travel expenses;
• Maintain HR system databases (e.g. SPARK, PeopleSoft), ensuring timely and accurate input and liaise with Spark/PSFT support team when required - Prepare internal mobility/hiring related documents after hiring, coordinate signature for the selected candidate, including archiving; - Take a co-operative approach within the team and act as a back-up of the other administrative assistants of the Unit in their duties as required

Your Profile:

•  Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. human resources), or secondary level education with equally qualified experience in a relevant field.
• Minimum of 5 years of relevant professional experience in a secretarial or operational position, preferably in a customer oriented service or in a human resources environment.
• Knowledge of the Bank’s IT tools, specifically Oracle HCM or PeopleSoft or GED, would be an advantage.
• Good understanding of the Bank’s operating methods and its procedures will be considered an asset.
• Excellent verbal and written English language skills and a good command of French is preferred Knowledge of other EU languages would be considered as an advantage.
• Very good Knowledge of the standard IT & office tools (particularly Word, Excel and Outlook).
• Ensures accountability : Holds self and others accountable to meet commitments Collaborates : Builds partnerships and works collaboratively with others to meet shared objectives.
• Cultivates innovation: Creates new and better ways for the organisation to be successful.
• Drives results: Consistently achieving results, even under tough circumstances.
• Instils trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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