Executive Assistant - Temporary assignment

Our client, a European Investment Bank based in Kirchberg, is looking for its future Executive Assistant. This will be a temporary contract of 2 months. Please note that this assignment may be extended. Acting as the Director’s trusted right hand, you will play a key role in coordinating day-to-day activities, managing priorities, and following up on sensitive matters. This position requires excellent organisational skills, a high level of discretion, strong autonomy, and the ability to handle multiple tasks simultaneously in a demanding international environment.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Your responsabilities :

• Provide executive support to the Director, including calendar management, meeting organisation, appointment coordination, and handling internal and external communications.
• Organise business trips, conferences, and events, and prepare related briefing materials.
• Prepare, monitor, and coordinate documents requiring approval or signature, ensuring compliance with procedures and deadlines.
• Manage incoming and outgoing correspondence, follow up on actions, and prioritise requests according to the Director’s needs.
• Maintain an efficient electronic and paper filing system.
• Coordinate departmental and management meetings, including administrative preparation, document distribution, and follow-up of action items.
• Liaise with various divisions to ensure the timely circulation of governance-related documents and adherence to deadlines.
• Contribute to the management of the Director’s office environment and provide administrative support to the department.
• Act as a back-up for other members of the administrative support team when required.

Your profile :

• Secondary school diploma complemented by a qualification in administration, secretarial studies, business support, or a related field.
• Minimum of 5 years’ experience in an Executive Assistant, Personal Assistant, or senior administrative support role.
• Strong organisational skills with the ability to manage multiple priorities and tight deadlines effectively.
• High sense of responsibility, initiative, and ownership, with the ability to work independently.
• Excellent attention to detail, accuracy, and quality focus.
• Discretion, diplomacy, and professionalism when handling confidential information.
• Excellent interpersonal and communication skills, with the ability to interact confidently with senior stakeholders.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent command of English and a good knowledge of French; additional European languages would be considered an asset.
• Ability to work both independently and collaboratively within a team environment.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

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