Administrative Assistant ENG/FR/SP

Our client, a European bank, based in Kirchberg, is looking for a Administrative Assistant to join its Legal Directorate department. This will be a 2-months interim contract that may be extended in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive recruitment solutions through one unique brand. We are specialised in the recruitment of qualified professionals. At LHH Recruitment Solutions, we believe in talent, not labels, embrace diversity, and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Provide administrative support to a team of lawyers and administrative professionals.
• Assist with the preparation, review and formatting of legal and contractual documents.
• Proofread documents carefully and ensure a high level of accuracy and consistency.
• Coordinate the circulation, signature and finalisation of legal documents.
• Prepare final versions of contracts, agreements, guarantees and contractual amendments.
• Follow up with internal departments and external counterparts to ensure documents are processed on time.
• Support the distribution and notification of signed documents.
• Maintain accurate electronic and physical filing and archiving.
• Manage several tasks and deadlines while ensuring quality and attention to detail.
• Collaborate closely with other assistants and team members to ensure smooth day-to-day operations.

Your profile :

• You have a secondary-level education, ideally complemented by a relevant professional qualification, or equivalent professional experience.
• You have at least 3 years of relevant experience in an administrative, secretarial or operational support position.
• Previous experience in a legal environment, such as a law firm or corporate legal department, is a strong advantage.
• You have experience working with professional, legal or contractual documentation.
• You have a very good command of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• You are comfortable using Adobe Acrobat, document management systems and electronic archiving tools.
• You are fluent in English, French and Spanish. Spanish is mandatory for this position.
• You are highly organised, detail-oriented and able to manage multiple priorities.
• You are comfortable working under pressure and meeting tight deadlines.
• You have strong communication and collaboration skills and enjoy working in an international environment.
• You demonstrate discretion and professionalism when handling confidential information.

Package :

• Salary : €22.16 gross hourly
• 26 annual leave + up to 17 days bank holidays

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia MICHAUX as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

#LI-AM2