Receptionist

Arendt Investor Services (AIS) is the investor services’ arm of Arendt. We help clients to efficiently run the operational side of their business, bringing peace of mind to investors. Equipped with the latest technology, our 300 experts provide clients with an integrated suite of fund and corporate services, delivered to the highest market standards.

Our services complement Arendt’s legal expertise and regulatory & consulting services. We are a Professional of the Financial Sector (PFS) supervised by the CSSF and ISO 22301 certified.

The experts at AIS and AManco provide clients with: Corporate Services, Fund Administration Services, Governance Services, Operational AML & Compliance Services, Tax Compliance Services, Depositary Services, as well as Third Party AIFM Services (provided by AManco S.A.).

Given the ongoing development of AIS, we are currently recruiting:

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Receptionist

The role of the receptionist is to ensure a professional welcoming reception experience while supporting daily front desk operations and administrative support to enhance the overall efficiency of the company.

Your role:

• Greeting and handling of clients, visitors and suppliers.

• Management of internal and external calls.

• Supervision and preparation of meeting rooms.

• Order taking and supervision of logistical preparation for lunches.

• Receiving DHL-UPS and other packages.

• Mail reception, distribution and electronic filing.

• Management of visitor parking in collaboration with the Facility Officer.

• Management of the Conference Center meeting rooms.

• Booking of cabs.

• Participation in the logistical organization of events (catering, training...) organized by Arendt at the request of the supervisor.

• Participation in the maintenance of the Business Center: update of the entries and exits, management of telephone calls and customer requests, update of the signage in this area.

• Various other administrative tasks.

Your profile:

• 1 to 3 years of experience as a receptionist, ideally in high-end establishments, hotels or service companies.

• Diploma (BTS, Bac Pro, or similar) in hotel/tourism.

• Fluent in French and English.

• Ability to multitask and manage time effectively.

• Excellent presentation, communication and interpersonal skills.

• Team player with strong organizational skills and attention to detail.

• Problem-solving mindset with a proactive attitude.

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Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.

We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.

Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.

Interested?

If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.

Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).

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