Team Leader - Office of Doctoral Studies

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Created in 2003, it strives today to meet tomorrow's major societal challenges, by nurturing an interdisciplinary approach and international outlook, investing in scientific quality and innovation, as well as offering personalised and multilingual teaching. The institution places particular emphasis on research with impact. To achieve this goal, its research priorities focus on digital transformation, medicine and health, as well as sustainable and societal development.
The University invests in its knowledge and technology transfer through an attractive intellectual property policy and numerous partnerships. 7,500 students are enrolled at Uni.lu, of which 1,000 are doctoral candidates. With 300 professors, students have privileged access to world-renowned expertise.
Times Higher Education ranks Uni.lu 20th in the Young University Ranking 2024 and among the top 250 universities in the world.

The Vice-Rector for Research is looking for a temporary replacement to lead the Office of Doctoral Studies (Bureau des études doctorales - BED) of the University of Luxembourg between February - December 2025.

Within the Vice-Rectorate for Research, the Office of Doctoral Studies represents the administrative support structure of the University's doctoral candidates throughout their academic journey. Its main missions are to coordinate the individual paths of around 1000 doctoral candidates, from admission to graduation; to offer them transferable skills courses; to support supervisors in the administrative and regulatory aspects of PhD studies; to be the central contact point for the large community of internal and external stakeholders involved in doctoral education.

The BED Team Leader plays an essential role in ensuring that doctoral education complies with the legal and regulatory framework, in maintaining clear, appropriate and up-to-date procedures and in providing tailored advice for the wide range of stakeholders in a multilingual and diverse community.

Your role

• Ensure the PhD Lifecycle follows UL's rules and procedures in an ethical and professional manner, in close cooperation with the doctoral schools, from admission/onboarding to graduation
• Manage the entire application process for doctoral research supervision rights (ADR); plan and ensure delivery of training for new supervisors in collaboration with HR and the VRR office
• Manage, motivate and support the BED team members in daily activities and foster continuous development
• Ensure optimal administrative interaction with internal and external stakeholders of doctoral education, including the management of relations with Luxembourg research institutes, and external university partners (cotutelle management)
• Support case management and interact with various stakeholders in a solution-oriented way
• Enhance the digitalization process in doctoral education, seeking efficiency of administrative processing of the files for approximately 1000 doctoral candidates, ADR holders, 4000 thesis supervision committee (CET) members, and other stakeholders
• Provide reports, statistics, and other material as needed, and communicate regularly and efficiently with the Vice-Rector for Research and the doctoral education community
• Ensure the availability and communication of an appropriate catalog of transferable skills courses for doctoral candidates
• Budget management and planning

Your profile

• Bachelor's degree or equivalent by work experience
• 6+ years of relevant working experience, preferably in academic environment, significant expertise as a professional with management experience
• Written and verbal communication skills in English and French are mandatory, German is an asset

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 11 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Campus Belval
• Internal Title: Team leader
• Job Reference: UOL06967

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