Administrative Assistant (M/W)

Published on 22/06/2022

Manpower Luxembourg S.A. logo

Manpower Luxembourg S.A.

Manpower is recruiting for one of its clients in Luxembourg, a European Institution:



Administrative Assistant (M/W)


Your tasks:


·       Providing efficient administrative support to the members of the team and managers and ensuring follow-up of internal and external communication;

·       Drafting/finalizing correspondence on various topics on behalf of manager, attend meetings and drafts minutes;

·       Preparing and distributing documents in accordance with the Division’s needs and in compliance with the company’s procedures;

·       Assisting newly recruited temporary staff in the external offices in creating Travel Authorizations, as well as Preparing payment of fees and reimbursements of travel expenses for the members;

·       Monitoring the requests for various documents (business cards, conference forms, badges, nameplates, signs…) for the whole division;

·       Assisting in the preparation and logistical planning of missions, meetings, travel, conferences, training…;

·       Organizing filing systems both electronic and on paper and ensure effective and accurate filing of all electronic and hard copy documents and other information for easy access and retrieval;

·       Contributing to a good working atmosphere within the division in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives;

·       Manage the office supply;


·       Supporting during events taking place (welcome, registration, set up, branding of venue…).


Your profile:


·       Secondary level education completed with a 2-year certification in a relevant field.

·       4 years experience as an assistant in a secretarial or operational position in a relevant field would be considered as an asset.

·       Strong IT skills (standard Office tools). Knowledge of PeopleSoft would be an advantage.

·       Excellent knowledge of English, both in writing and speaking and a good command of French. Knowledge of another European language would be an advantage.

·       Ability to prioritize and to work with tight deadlines.

·       Having excellent interpersonal skills, you can work independently as well as within a team.

·       You are rigorous with attention to detail, with sense of initiative and problem-solving approach.



Our client offers:


·       An international organization

·       A dynamic working environment




Interested in joining a European Institution that assists you in your personal development?

If so, it's your chance! Apply now!

Only applications meeting the criteria above will be considered and treated confidentially.

Manpower Luxembourg S.A. logo

Manpower Luxembourg S.A.

33, Rue de Gasperich, H2O Building
L-5826 Hesperange

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Administrative Assistant (M/W)

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Administrative Assistant (M/W)

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