Payroll & Administration Coordinator (m/f/d)

Payroll & Administration Coordinator (m/f/d) 

Landewyck Tobacco Group is a leading player in the Tobacco Industry with a rich history and commitment to innovation. We are a 100% independent, family-owned Luxembourg company with over 175 years' experience in the tobacco industry and brands expertise (FMC, FCT, accessories, vaping and new generation tobacco products). With the changing times, we have embarked on an innovative journey to develop Next Generation.

We are looking for a hands-on and communicative payroll geek to join our team as Payroll & Administration Coordinator.

You will join a team of 5 people with different personalities and backgrounds, working closely together in a pleasant professional environment with a great team spirit.

As part of our HR team, you will work with our HR Business Partners, HR assistant & report to the HR Director. You will act as a key point of contact for payroll, benefits and HR administration.

If you're looking for a place where you can make a proactive contribution and the perfect combination of strong senior support and a high level of autonomy, look no further!

Your mission:

• Collaborating with our external providers to process the monthly payroll (400p.) in a timely and accurate manner (giving instructions, controlling payslips, analyzing and explaining discrepancies);
• Manage and contribute to the continuous improvement of the benefits program (car leasing, insurance, pension plans, lunch card, sympass card);
• Ensure smooth cooperation with external organizations (STI, CNS, CCSS, ITM, cross-border institutions related to teleworking) in order to manage smoothly our HR administration;
• Deal with all types of time and absence requests (paid leave, maternity and parental leave, sickness, exceptional leave, flexitime);
• Participate in the preparation and follow-up of the staff budget;
• Prepare and process HR documents when needed (such as employment certificates, employment contracts, contract amendments,). Draft and distribute some internal HR communications;
• Maintain accurate and up-to-date employee records, both in physical and digital formats and provide the necessary related reports;
• Create company’s access and follow up (badges, cantine etc.);
• Liaise with external auditors as required to ensure optimum audit coverage;
• Contribute to the continuous improvement of HR administration related processes;
• Participate in various HR projects and initiatives in line with HR Strategy.

Your profile:

• Bachelor's degree in Human Resources, Business Administration or similar;
• A minimum of 5 years' experience in the relevant field with a proven track record in handling the various aspects of payroll administration in Luxembourg;
• Fluency in at least two of the three languages French, German and English, both written and spoken;
• Good knowledge of Microsoft Office (Word, Excel, PowerPoint);
• Knowledge of HRIS (DSK net, TIM, Payease) will be considered an asset;
• Ability to develop strong partnerships with colleagues across the organization;
• Excellent ethics, ability to maintain confidentiality and handle sensitive information.

We offer:

• A stimulating workplace with plenty of opportunities for professional growth and development;
• The chance to make a meaningful impact as your ideas are welcomed;
• A permanent contract, preferably 40 hours per week;
• Company collective agreement with lunch vouchers, free parking etc.;
• Competitive package according to the role and responsibilities you can assume based on your experience;
• Flexible working hours with ongoing trainings, one day homeworking per week;
• Main place of work: Fridhaff/Erpeldange-sur-Sûre.

All applications will be treated in the strictest confidence.

In the context of recruitment, criminal record no. 3 will be requested.

Do you recognize yourself in this description and do you want to know more about us? Then apply at Moovijob.com! The Landewyck adventure starts now!