Administrative assistant M/F

Published on 22/09/2022

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Hays Luxembourg

Working time
Type of contract
Professional experience
Our client, an European Institution is looking for an Administrative Assistant who speaks English and French fluently. This is a temporary contract and a full-time position.

The candidate maintains proper record/documentation and data quality (e.g. preparation and filing of documents manually and electronically, maintenance of databases, including the reception, input and filing of medical absence certificates in Peoplesoft).
He organises meetings and appointments, reception of visitors, handles telephone contacts and general questions to the medical service reception ( and medical service general mailbox) , administration and filing of medical reports.
The candidate administrates pre-employment questionnaires.
He administrates periodical medical visits and medical travel clearances.
The candidate manages the agenda for the flu vaccination campaigns and for PCR testing.
He manages the agenda of all OHS physicians.
The candidate acts as backup of the medical service unit assistant as needed.

The candidate has a secondary level education, complemented with a 2-year certification in a relevant field (accounting, legal, business administration) or secondary level education with equally qualified experience in a relevant field.
He has at least 3 years of relevant professional experience; experience of work in occupational health, HR and/or handling confidential information would be an advantage.
The candidate has the ability to maintain confidentiality.
He is detail oriented, ensuring accuracy of data reports.
The candidate has excellent knowledge MS Office tools, more specifically Excel and at ease in producing reports and pivot tables in Excel.
He has excellent knowledge of written and spoken English and a good command of French. Other languages would be an advantage.
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