Billing & Payments Officer

Your team

The Pictet Group is one of the world’s leading independent wealth and asset managers. Founded in 1805 and headquartered in Geneva, Switzerland, the Group is represented at 30 offices in financial centres worldwide, and currently employs over 5200 people. Pictet has been present since 1989 in Luxembourg, where it employs over 700 people.
 
FundPartner Solutions provides a full suite of fund administration and private label funds services. The global team of industry experts specialises in fund domiciliation, registration and governance, as well as risk compliance and investment management services.
 
Technology & Operations design and integrate software applications ranging from portfolio management systems, trading platforms to banking and corporate solutions. The division is responsible for some of the Group’s key innovations while sustaining business operations and developing custodian and funds administration services.
 
We are looking for a dynamic candidate to join the Invoicing, Billing & Payments team.

Your role

You will ensure proper operational set up to perform this activity as expected by clients and management. This will include making sure organization and processes are efficient, tools are adequate and controls are in place. Acting as a point of contact for ad hoc queries of a pool of mainstream funds clients and front business lines, handling fund suppliers invoices, fund fees payments and monitoring fees budgets implemented by the funds. You will manage the funds fees payments database. You will also be involved in the preparation of fund tax declarations such as VAT, Lux & BE Subscription Tax, tantièmes.
 
You will guarantee service levels and consistently thrive to exceed client’s needs and expectations. 
 
 
Responsibilities:
 

• Process Fund’s suppliers invoices according to handling deadlines and client’s requirements.
• Ensure that the funds are appropriately allocated and matched to the correct invoice following internal / client’s guidelines.
• Process Fund’s fees payments in a timely manner according to fees calendars.
• Monitor Fund fees budgets and manage fees payments database.
• Collaborate with the accounting and finance teams to reconcile invoicing records with payments ensuring the completeness and accuracy.
• Liaise with clients or Fund stakeholders to answer queries relating to fees & payments.
• Liaise with internal and external stakeholders involved in the invoice payment process to ensure timely settlement of invoices.
• Contribute to the maintenance of procedures and controls as well as the evolution of fees and payments tools.
• Ensure all invoicing processes comply with relevant regulations, tax requirements and internal policies.
• Generate regular reports for management summarizing invoicing status, outstanding payments and any issues that need attention.
• Provide necessary documentation and support for internal and external audits related to invoicing and funds.
• Identify and recommend improvements in the invoicing process for efficiency, accuracy and scalability.

Your profile

Educational background and employment experience:
 

• Bachelor’s degree in Accounting, Finance or related field.
• Proven experience in Funds accounting, Funds fees payments, Invoicing or a related finance role.
• Strong understanding of financial products, fund management and financial documentation.
• Broad vision of Fund administration global framework.

 
 
Preferred skills: 
 

• Familiarity with international invoicing standards or multicurrency transactions.
• Proficiency in accounting software Multifonds.
• Knowledge of tax regulations and compliance standard related to invoicing.
• Experience in working with financial transactions involving Funds.

 
 
Language knowledge: 
 

• Fluent in French.
• Full professional proficiency in English.
• Any other language would be a plus.

 
 
Personal qualities: 

• Rigorous, organised and good analytical skills. 
• Adaptability, Flexibility and Can-do attitude.
• Client centric mindset.
• Sense of initiative and willing to learn.
• Excellent communication and problem solving skills.
• Ability to work with a team, be approachable and flexible.

Note

We will not accept any CVs from agencies.
 
In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
 
 
Flexible and modern ways of working
 
As a responsible and supportive employer, we promote the well-being of our employees through a set of flexible working arrangements, ranging from a work-from-home policy for eligible functions to opportunities for annualised part-time leave and extended parental leave. 

Diversity & Inclusion

Pictet is an equal opportunity employer and is committed to creating a diverse environment. We respect all individuals and seek their inclusion in the workplace.